Landscaping invoice template
You create magnificent landscapes of trees, flowers, and grass – you need to use your energy working the earth, not on time-consuming administrative tasks, like invoicing. Our beautifully designed, fully customizable invoice templates in Word, Excel, PDF, Google Docs, and Google Sheets will save you time and effort on invoicing while helping you get paid properly and promptly for your outstanding creations.
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Choose the best invoice template for your landscaping business
Landscaping
Whether you are starting from scratch and designing a whole new space, or refreshing a home’s lawn and garden – this flexible invoice template can be used for all of your customers. Just add lines to include all the necessary details.
Gardening
From choosing just the right flowers, to ensuring they have what they need to grow, you use your green thumb to create gardens that exceed expectations. Make your invoices meet your payment expectations with this free invoice template.
Lawn care
Customers need your expert services to keep their lawns looking great. Use this free invoice template to bill for everything you do – from seeding, fertilizing, and mowing – to keep their yards in tip top shape.
Customers need your expert services to keep their lawns looking great. Use this free lawn care invoice template to bill for everything you do – from seeding, fertilizing, and mowing – to keep their yards in tip top shape.
Regular clients
If you provide regular, on-going landscaping services to a city, community, or corporation, this easy-to-use invoice template is for you. It can be modified for multiple locations and retainer services.
Snow removal and other outdoor services
If you work throughout the year providing services such as raking leaves, preparing plants for the winter, and snow removal – this free invoice template can be used to charge for it all. Don’t forget to bill for materials and supplies!
Run a seasonal business that shifts to snow removal in the winter? Our free snow removal invoice template can be used to charge corporate and government clients. Don’t forget to bill for materials and supplies!
Alternatives to using landscaper invoice templates
Make your landscaping business a success by finding out more about what Wave can offer you. Save time and take work off your hands by trying our free automated invoicing and powerful accounting.
Why landscapers should send professional invoices
You have the creative vision and horticultural expertise to transform an empty space into a paradise of flowers and trees. You are passionate about working outdoors and creating beautiful, living spaces – but it is still hard work. You deserve to be paid fairly and quickly for your specialized expertise.
That means your invoice must clearly detail the physical work you do, as well as your creative and technical skills. It also needs to be flexible enough to capture the unique landscaping requirements requested by each customer.
Your invoices should also look as attractive as your landscaping work. A well-designed, organized invoice adds to your great reputation as a professional landscaper.
Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:
- Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
- Company Details: Add your company name, address, phone number, and logo to the top-right corner.
- Customer Details: Under "Bill To", add your customer's name, address, and contact information.
- Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
- Dates: Include the date when your invoice has been issued and the date when payment is due.
- Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
- Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
- Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
- Total: Outline the total amount due from the customer, after tax.
- Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).
What should be included on an invoice for landscapers
You have an eye for transforming even the widest of terrains into a lovely, manageable green space filled with flowers and plants. Make sure you are paid for your creativity and expertise by following these important steps.
- Look at our wide selection of invoice templates developed especially for landscape professionals in different colors and designs
- Choose the one that calls to you, and download it in the format you prefer to work in for your landscaping business – Word, Excel, PDF, Google Docs, or Google Sheets. It’s free!
- Insert your landscaping business name and all your current contact information. If you offer year round services such as fall lawn maintenance and snow removal – mention it in this section
- Insert your amazing landscaping company logo, website address, and any other related graphics
- Add in your client’s name and contact information
- Add a unique invoice number
- Put in the date of the invoice and the date the payment is due
- Insert a detailed list of your landscaping services, along with a description of each, and the appropriate hourly or flat rate
- Include a list of materials and supplies to be billed to the customer, such as plants, soil, and other items, with descriptions and costs for each
- If you included other services, such as lawn maintenance, add lines to describe all your services. This template is easily modified to cover all the details
- If you are including a discount for a regular landscaping customer, or a company, community, or municipality that hires you on retainer, make sure you mention the discount so your client knows they are receiving a great price
- Calculate the total price, including all applicable taxes, and enter the total
- Include your payment terms, including the payment methods you accept
- There is room for you to add lines for a personal note at the bottom of the invoice. You might want to thank the customer for their business, or tell them how much you enjoyed working on their landscaping project.
- Save a copy – and send it off!
When is the right time to send an invoice to your landscaping customers?
Since landscaping can be a large job that takes many weeks, or even months, many landscapers ask for a percentage of the cost up front, with the remainder when the landscaping is completely finished. This helps you pay for supplies, any additional contract work or labor, maintenance of equipment, and the wages of any crew members you need.
If you are on retainer for your landscaping services, invoice at regular intervals to keep the revenue coming in. Whatever payment method you choose, make sure it’s clearly noted on each invoice, and clarify what portion of the final ‘cost’ has been paid to date.
Invoicing tips for landscapers
Include any professional landscaping recommendations
Use a timesheet
Be flexible on payment methods
Always include a payment due date
Free Invoice Template vs. Wave Invoicing Software
